Login Manifesto

How to purchase

This ‘How to’ is designed to ensure the administrative process for purchasing is clear, accurate and efficient.

all staff must ensure the required level of quality for this procedure is maintained at all times and that all staff, contractors and suppliers that this procedure affects are aware and trained.

PROCEDURE

  1. Before purchasing please confirm if you have approval to spend the money and your limits. If in doubt please check with the DIRECTOR OF FINANCE and GENERAL MANAGER.
  2. New supplier, people we have not bought from before, must be notified to the DIRECTOR OF FINANCE.
  3. Tell suppliers we have 30 days from the date of the invoice to pay. Any exception please notify the DIRECTOR OF FINANCE as soon as possible.
  4. Suppliers should be requested to provide the invoices if “goods” are ordered. Physical items to be delivered should come with the invoice, if not the evidence of delivery such as the goods receipt log, signed delivery note should be kept and matched to the invoice.
  5. All suppliers should be requested to email their invoices and/or statements to [email protected]. Please refer to the How to ensure supplier invoices have the correct information.
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REVIEW
To notify, suggest or request a change to this ‘How to’ guide please contact:


This document was last reviewed on
22/08/2016